Understanding the Resident List
When you open the Embrayse staff app, the resident list is the first screen you'll see. This list shows all current residents at your facility and provides a quick overview of their meal order status for the selected date.
What You'll See on the Resident List
The resident list displays the following information for each resident:
Resident Information:
- Name - The resident's full name (or preferred name if set)
- Room number - Displayed in the right column
- Location/wing - The area or wing of the facility
Status Badges:
- Birthday indicator - A 🎂 emoji appears next to the name for upcoming birthdays (today, tomorrow, or in 2 days)
- Away - Resident is temporarily away from the facility
- Archived - Resident profile is archived (if the archived filter is enabled)
- Check-in due - Service check-in feedback is due for this resident
Order Status Indicators:
- One circular indicator per meal service (Breakfast, Lunch, Dinner, etc.) showing the order collection status for the selected date
Understanding Order Status Indicators
Each resident has one circular indicator per meal service, with headers Br for breakfast, Lu for lunch and Dr for dinner. To see what each indicator means, tap the ? (help icon) in the table header.
- Empty Circle
Nothing ordered yet for this meal service. You still need to collect an order from this resident - Half-Filled Circle
No main dish ordered (only sides or extras have been added). You may want to follow up to ensure they have a complete meal - Filled Circle
Main dish ordered. The resident has a complete order and no action is needed - "R"
Main dish ordered as a regular item (automatically applies on specified days). You should still check in with them to see if they want their usual order or would like to change it - "S"
Meal skipped. The resident will not be eating this meal service and no order needs to be collected
Changing the Date
By default, the resident list shows order statuses for today. You can change the date to view orders for past dates or collect orders for future dates.
Navigate Day by Day:
- Tap the left arrow to go to the previous day.
- Tap the right arrow to advance to the next day.
Select a Specific Date:
- Tap the date itself to open a date picker and choose any date.
Return to Today:
- Select "Go to Today" to quickly jump back to the current date (this button appears when viewing a past or future date).
The date picker displays "Today" when viewing the current date, or the day name and date (e.g., "Mon 23 Jan") for other dates.
This is useful for:
- Advance ordering - Collecting orders for tomorrow or the next few days
- Planning - Seeing which residents still need orders collected for upcoming dates
- Review - Checking past order collection to verify completion
Selecting a Resident
To view a resident's dietary profile and manage their meal orders:
- Tap anywhere on the resident's row in the list.
- The resident's order page will open, showing their dietary profile and meal orders.
You can also use keyboard navigation - press Enter or Space when a resident row is focused.
Related Articles
- Search, Filter, and Group Residents - Find and organise residents
- Add or Update a Meal Order - Take orders for a resident
- Regular Order Items - Set up recurring orders
Related Articles
Viewing the Resident Dietary Profile
The resident dietary profile displays critical information about each resident's dietary needs, restrictions, and preferences. This profile helps you provide safe, appropriate meals that meet each resident's specific requirements. Where to Find the ...Creating and Editing a Resident Profile
Add new residents to Embrayse and keep their dietary and personal information up to date. Important: If your facility has a clinical system integration (e.g. PCS, Leecare, Telstra Health), resident profiles are created and archived automatically as ...Viewing Resident Change Notifications
Embrayse notifies all users when a resident profile is created or updated, so the kitchen and care staff are always aware of the latest dietary information. Tip: Make it a habit to check the notifications panel before each meal service to catch any ...Searching, Filtering, and Grouping Residents
The resident list includes powerful search, filtering, and grouping tools to help you quickly find specific residents or organise the list for efficient order collection. Filtering the Resident List Filter by Location The most common way to organise ...Add or Update a Meal Order
Add meals to a resident's order or change what they have already ordered. Before You Begin Check the date: By default, the app shows today's date. To take orders for a different date, use the date picker at the top of the page. If you select a date ...