Viewing the Resident Dietary Profile
The resident dietary profile displays critical information about each resident's dietary needs, restrictions, and preferences. This profile helps you provide safe, appropriate meals that meet each resident's specific requirements.
Where to Find the Dietary Profile
You can view a resident's dietary profile in several places:
- Order page - Displayed on the left side when taking orders for a resident
- Prep report - Quick info popups and full profile access
- Resident management - When creating or editing resident profiles
Resident Profile Fields
Photo
The resident's photo is displayed on their profile and on the order-taking screen. It helps staff identify residents quickly during order collection and meal prep.
Full Name and Preferred Name
The resident's full name is used throughout the system. Preferred name is optional – if set, it is displayed first with the full name in brackets afterwards, for example Betty (Elizabeth Smith).
Date of Birth
Location and Room
The wing or area and specific room where the resident lives.
Allergies
Lists known food allergies for the resident. Always check this before taking orders to avoid potentially dangerous reactions.
Common examples: Egg, Milk, Peanut, Shellfish
Medical Conditions
Shows relevant medical conditions that affect dietary needs. These conditions may require specific meal modifications or careful monitoring.
Common examples: Diabetes, Coeliac Disease, IBS
Dietary Restrictions
Indicates dietary requirements based on lifestyle, religion, or personal choice.
Common examples: Gluten-free, Lactose-free, Vegetarian, Vegan, Kosher, Halal
Intolerances
Lists food intolerances (different from allergies). While not life-threatening, these can cause significant discomfort.
Common examples: Lactose, Fructose, Gluten sensitivity
Food Texture (IDDSI Level)
The IDDSI (International Dysphagia Diet Standardisation Initiative) level indicates how food should be prepared for safe swallowing. This is critical for residents with dysphagia (swallowing difficulties).
Food Texture Levels:
| Level | Name | What It Means |
|---|---|---|
| L7 | Regular | Normal food texture - no modifications needed |
| L7 | Easy to Chew | Normal texture but should be easy to bite and chew |
| L6 | Soft & Bite-Sized | Soft foods cut into small pieces (1.5cm x 1.5cm) |
| L5 | Minced & Moist | Moist, small lumps (4mm) that can be mashed with a fork |
| L4 | Pureed | Smooth, pudding-like consistency with no lumps |
| L3 | Liquidised | Smooth, pourable, can be drunk from a cup |
Each level is displayed with a coloured badge for quick visual identification.
Drink Thickness (IDDSI Level)
Indicates how thick beverages should be prepared. Like food texture, this is essential for safe swallowing.
Drink Thickness Levels:
| Level | Name | What It Means |
|---|---|---|
| L0 | Thin | Normal, unthickened drinks (water, juice, tea) |
| L1 | Slightly Thick | Thicker than water, flows quickly through a fork |
| L2 | Mildly Thick | Flows slowly through a fork (like nectar) |
| L3 | Moderately Thick | Won't flow through fork (like honey) |
| L4 | Extremely Thick | Holds shape on a spoon, can be eaten with a fork or spoon |
Preferred Serving Size
Indicates whether the resident typically prefers small, medium, or large portions. This helps reduce food waste and ensures residents receive appropriate serving sizes.
Options: Small, Medium, Large
Special Utensils
Lists any special utensils or equipment the resident needs for eating, such as:
- Straw
- Plate guard
- Two Handled Cup
- Curved Cutlery
Tags
Short, descriptive labels that provide at-a-glance information. Tags are visible in the prep report for quick reference during meal preparation.
Each facility uses tags differently based on their needs. Common examples:
- "No Pork"
- "Cut up"
- "Dignity of Risk"
- "HPHE" (High Protein High Energy)
- "Finger Foods"
- "Assist"
Notes
Detailed, freeform information about the resident's dietary needs, likes and dislikes, and preferences. Notes provide comprehensive context that helps staff provide personalised service.
Notes typically include:
- Specific food preferences (e.g., "Loves chocolate mousse", "Dislikes fish")
- Eating habits (e.g., "Prefers smaller portions throughout the day")
- Special instructions (e.g., "Always ask about tea preferences - changes daily")
- Additional context for dietary requirements
Why the Dietary Profile Matters
The dietary profile is essential for:
- Safety - Preventing allergic reactions and choking hazards
- Compliance - Meeting medical and dietary requirements
- Quality of life - Respecting preferences and providing enjoyable meals
- Efficiency - Quick reference for staff during order-taking and meal prep
Always review the complete dietary profile before taking orders or preparing meals.
Integrated Profiles vs Manual Profiles
Some residents may have full or partial profiles imported from your clinical system (like PCS, Telstra Health Clinical Manager, or Leecare Platinum 6). These integrated profiles show greyed-out or locked fields that can only be edited in the clinical system. Changes made in the clinical system automatically sync to Embrayse.
Related Articles
- Add or Update a Meal Order - Taking orders using the dietary profile
- Create and Edit a Resident Profile - Managing resident profiles
- Clinical System Integrations Overview - Understanding integrated profiles
- Prep Report Overview - Accessing profiles during meal prep
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